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Exerp explains inclusion of government mandates in fitness clubs’ reopening processes

Exerp explains inclusion of government mandates in fitness clubs’ reopening processes
October 7, 2021

Exerp has shared its experience of how gym operators in other countries where it works have introduced government and health mandates for managing Coronavirus in their members' journeys when reopening.

With gyms in NSW, the ACT and Victoria moving towards levels of reopening after lengthy lockdown, Exerp advise “Australia is the last market to open up where Exerp operates, meaning we have the experience of opening up in other countries around the world.”

With governments and some operators looking to demand proof of vaccination in order for members to enter facilities, Exerp advises that it “did not need to develop specific functionality to help clients manage re-opening except for capacity management which was developed early on in the pandemic.

“The capacity count takes into account reserved spots in upcoming classes and members checking into the club simultaneously, a trigger was also developed to message the members (via any method you choose) to advise them (if mandated) that they’re visit to the club is coming to the end of its time limit.”

Thhe member management system for enterprise fitness operators went on to advise “our existing functionality to have flexible configuration provides our clients the ownership of their members' journeys more so than many other platforms.”

With the impending opening of the Australian fitness clubs, Exerp describe a typical members journey:

  • Members are sent an email advising the club is due to reopen soon, as mandated by the relevant state government, and that ‘in order to access the club you will need to be fully vaccinated etc’. Within the email is a deep link to a web page specifically designed for the re-opening.
  • Once the member clicks on the link they are presented with a login page, this validates their credentials stored within Exerp’s softwware to ensure they are logged into the correct profile (in most cases this is the same login the member already uses when logging into the member portal on the clients website or member app).
  • The member is presented with a questionnaire of the client's design and is required to be completed in order to submit the form. The questionnaire answers are stored on the members profile for the staff to view at a later date if required.
  • At the same time, members will be required to upload a document proving their vaccination status, this is accessible for the staff to review.
  • Once the ‘Submit’ button is clicked, this triggers a field to be populated in Exerp which releases the members access to the club and to make bookings. This field is role protected and can only be edited by staff members that the client deems necessary.
  • This will also trigger an email to the member to confirm they have completed the questionnaire and attached the necessary evidence, this can be used by them as a form of evidence that they have done what is required of them if there is an issue.
  • This process is all automated.

Exerp advise that such a process means no queues at reception on clubs’ reopening, member can start booking their favourite classes before the club re-opening date and that it removes the need to have a staff member physically interact with members to check vaccine status on reopening.

Exerp go on to advise “our API stack caters to our clients’ needs to create a simple web page for members to log in, fill in a brief questionnaire of their own design, upload a document onto their profile which will give them access to the club.

“It is just one example of the flexibility Exerp provides to clients while maintaining best practices at the core of the system.”

In May, this year Technogym sold its controlling stake in Exerp, acquired in 2016, to US-based Clubessential Holdings.

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6th October 2021 - VIC Active takes political sides in urging fitness sector to back state opposition

4th October 2021 - Revised NSW reopening roadmap will see early opening of indoor pools for lessons

1st October 2021 - Victorian Premier announces COVID vaccines will be mandatory for all essential workers in the state

1st October 2021 - Fitness Australia looking for guidance on vaccination requirements for reopening NSW gyms

30th September 2021 - NSW gyms set to reopen but indoor aquatic facilities to stay closed until December

30th September 2021 - FITREC gives fitness professionals option to show that they are fully vaccinated for COVID-19

28th September 2021 - Gym reopening in ‘a to vaccinate or not vaccinate’ world

20th September 2021 - Victorian Premier announces plan for state’s reopening

16th September 2021 - Fernwood Fitness launches new Fusion studio brand

16th September 2021 - As vaccination rates increase ActiveXchange advises of COVID trends to empower decision making

15th September 2021 - How will vaccine passports work in each state and overseas?

13th September 2021 - Aquatics and Recreation Institute charts sector’s roadmap to reopening

13th September 2021 - MCG encourages sport and entertainment fans to get vaccinated

12th September 2021 - How confident can fitness businesses be in AI predictions?

10th September 2021 - Australian Vaccine Passports potentially ready within weeks

9th September 2021 - Gyms, stadiums and recreation facilities to reopen to fully vaccinated adults as part of NSW’s new roadmap to ‘freedom’

9th September 2021 - Carlile Swimming mandates staff vaccination

8th September 2021 - Fitness Australia survey reveals NSW members against vaccine passports and staff vaccinations

6th September 2021 - 90% of aquatic facility owners, operators and staff heading towards becoming fully vaccinated

27th August 2021 - Aquatic and fitness facilities reopen as Northern Territory Government eases COVID restrictions in Greater Darwin and Katherine

17th March 2021 - Exerp and the PureGym Group announce long-term strategic partnership

12th April 2016 - Technogym acquires controlling stake in software specialist Exerp


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